Florida Association of Broadcast Journalists Board Bylaws

ARTICLE I | AUTHORITY

These are the adopted bylaws of The Board of the Florida Association of Broadcast Journalists, which will serve as the rules and regulations for the government of the association.


ARTICLE II | MISSION

Florida Association of Broadcast Journalists (FABJ) is a not-for-profit organization whose membership include broadcast journalism professionals employed by commercial and public stations, and those engaged in college-level broadcast journalism operations.

The mission of the Board of the Florida Association of Broadcast Journalists is to advocate the advancement of broadcast journalism through various means, including, but not limited to: Development and distribution of scholarships for broadcast journalism students who attend Florida institutions of higher education; organizing an annual college and professional awards contest and gala; coordinate networking and best-practice sharing opportunities among college and professional members. 

ARTICLE III | COMPOSITION

The Board shall consist of at least seven (7), but not ever more than eleven (11) voting members, representing Florida's diverse geographic media markets and station types (television v. radio).

At capacity, the Board's eleven (11) voting members should include at least one (1) member from each of the following regions:

District 1: Pensacola | Panama City Beach

District 2: Tallahassee | Gainesville

District 3: Jacksonville

District 4: Orlando

District 5: Tampa

District 6: Fort Myers

District 7: West Palm Beach

District 8: Miami


ARTICLE IV | ELIGIBILITY

A person shall be deemed eligible for membership on the Board of the Florida Association of Broadcast Journalists if they are an “editorial employee” of either: (A) a licensed commercial or public television or radio station; or (B) a college or university within the State of Florida.

"Editorial employee" shall be defined as someone who is actively employed, and compensated, full-time in a role primarily based within the station's or department’s newsroom. Editorial employee positions may include professional job titles of, but is not limited to: News Director, Assistant News Director, Executive Producer, Producer, Managing Editor, Anchor, Reporter, Web Producer, Assignment Manager, Photographer, Editor, Technical Director.


ARTICLE V | TERMS OF SERVICE

Members shall be elected to two-year terms.

New members will begin their terms of service upon majority vote of The Board.

Members may renew their service for a new two-year term, but only if they receive majority approval of The Board at each conclusion of their previous two-year term.

Members shall be employed in the field of broadcast journalism in order to remain eligible to serve on the Board. One’s membership on The Board shall cease should they not be employed by a broadcast journalism entity within the State of Florida for a period of two months or more.

In the event of a vacancy, the Board, at their earliest convenience, shall solicit qualified replacement members. The Board must approve the new member with a simple majority vote, in a method deemed sufficient by the President. That may include vote by email, conference call, or other means.


ARTICLE VI | EXECUTIVE COMMITTEE

The officers of the Board shall include: President | Vice President | Secretary | Treasurer | Secretary of College Relations

The role of PRESIDENT shall be to preside over all meetings of the members and shall exercise general supervision and control over the affairs of the Association subject to the approval of The Board. The President shall also act as the lead liaison between related organizations, contest contractors and The Board. The President shall also be responsible for delegating tasks and assignments appropriately to fellow members of The Board.

The role of VICE PRESIDENT shall be to perform the duties of President in their absence.

The Vice President shall succeed the President if the presidency becomes vacant for any reason. In the event both offices become vacant, a successor shall be elected by the Board to serve until the next annual meeting.

The role of SECRETARY shall be to ensure communication between all interests involved in the ongoing business of The Board. The Secretary shall provide agendas and follow up reports of meetings held in person and by phone by The Board. The Secretary shall also oversee the process of soliciting feedback surveys from workshop/professional awards gala attendees and members of The Board in an effort to identify strengths and weaknesses of workshop/professional awards and areas of improvement for the future.

The role of TREASURER shall carry out the responsibility of ensuring the financial health and integrity of the Board's activities as it relates to the distribution of college scholarships and execution of the annual college workshop, awards gala, and contest. The Treasurer should make available to the Board quarterly summaries of financial standing, and at other times at a Board member’s request. The Treasurer shall be responsible for ensuring vendors are appropriately paid in a timely manner.

The role of SECRETARY OF COLLEGE RELATIONS shall serve as the primary liaison between The Board, institutions of higher education, and other interested parties within the State of Florida. The Secretary of College Relations should be focused on ensuring adequate participation and involvement of college students and schools in FABJ's annual events. The Secretary of College Relations shall focus on cultivated and maintaining relationships between The Board and universities/colleges.

It is the role of the EXECUTIVE COMMITTEE (President, Vice President, Secretary, Treasurer, Secretary of College Relations) to collectively ensure the Board is in full compliance with any government requirements, such as annual nonprofit status filings.

It is the role of the EXECUTIVE COMMITTEE to use its authority to ensure prompt payments of any invoices $250 or less, with knowledge and approval of at least two executive committee members. 

It is the role of the EXECUTIVE COMMITTEE to use its authority to ensure prompt payments of any invoices in excess of $250, with knowledge and approval of the majority board.

The PRESIDENT and TREASURER shall have direct access to any financial accounts linked to the Board.

At least each member of the EXECUTIVE COMMITTEE shall have access to username and passwords for any associated non-financial accounts linked to the Board, such as a website or social media page.

Only the BOARD as a whole has the authority by a majority vote to authorize a member of the Executive Committee to sign any legal document, contract, etc. on behalf of the organization.

It is the role, and responsibility, of each Board member to be an active and engaging participant in the ongoing planning and promotion of the Board's annual College Workshop and Professional Awards Gala. Additionally, it is the role and responsibility of each Board member to attend and participate in the annual College Workshop and Professional Awards Gala.

The Board shall select officers by a simple majority vote, often scheduled to take place each year at The Board's meeting on the afternoon of the annual awards gala.

In the event an officer's role becomes vacant, a successor shall be elected by The Board to serve until the next annual meeting.


ARTICLE VII | POWERS

The Board of Florida Association of Broadcast Journalists shall have power to elect, suspend or expel members; to elect and remove officers; to appoint committees; to direct the disbursement of funds of the Association; to engage employees and appoint agents; and to devise and carry into execution such measures as they may deem proper and expedient to promote the objects of FABJ and to protect the interests of its members. The votes of a majority of The Board shall be required to elect or remove an officer.

 
ARTICLE VIII | MEETINGS

The Board shall meet as a whole in person at least once per year during the annual College Workshop and Professional Awards Gala.

The Board shall meet/communicate/vote on matters by email as needed.

The Board shall meet by phone as prescribed by the annual Yearly Agenda, or when deemed necessary by Board leadership.

 

ARTICLE IX | VOTING

Each member of the Board shall have authority of 1 (one) vote to cast in decisions before the Board.

All decisions by The Board shall require a majority vote by those present, or responding if done electronically.

Five members of the board shall be considered quorum.

Each proposal before The Board for consideration of a vote, shall be presented in writing with clear question of request, options and effects of each voting option.

The President shall provide no less than three full weekday days for members of The Board to cast their vote, when being done electronically.

 
ARTICLE X | COLLEGE WORKSHOP AND AWARDS GALA 

SECTION I | PLANNING

It is the role, and responsibility, of each Board member to be an active and engaging participant in the ongoing planning and promotion of the Board's annual College Workshop and Professional Awards Gala. Additionally, it is the role and responsibility of each Board member to attend and participate in the annual College Workshop and Professional Awards Gala.

To ensure success, The Board shall approve at their annual meeting an "FABJ Yearly Agenda", providing an outline of deadlines and goals.

SECTION II | COORDINATORS

The Board of The Florida Association of Broadcast Journalists has the authority to approve the hiring and compensation of coordinator(s) to assist with the planning and execution of the annual contest and college workshop/professional awards gala.

Responsibilities The Board may assign to hired coordinator(s) may include, but is not limited to:

·Set up and familiarize contest website, reading instructions and viewing tutorial. Learning how to set up fees, rules, contest operations, categories, circulation groups, contest instructions, judge instructions, resetting passwords to BNC, establishing deadlines for open call, etc.

·Running reports for The Board on status of contest.

·Serve as point of contact between The Board, entrants, stations, and other interested parties in troubleshooting issues and answering questions.

·Promote the contest to colleges, radio and television stations through various means including email blasts and social media posts.

·Be available DAILY to answer and respond to phone calls and/or emails from entrants and judges during submission period. The last two weeks of the contest you must be available to check emails several times throughout the day. This is the crucial week before the contest ends.

·Make sure each entry on the site can be opened and played before confirming for a judge's review. Do so in a timely manner.

·Ensure there are enough judges provided by The Board.

·When contest ends, distribute entries amongst judges. Coordinate with judges on which categories and number of entries they are assigned.

·Ensure all entries are judged by deadline provided by The Board.

·After judging, provide list of finalists to The Board and then distribute openly with promotional information of the banquet/workshop and link to online option to purchase tickets.

·Coordinate with awards company to obtain proofs of each and every award. Proofread and ensure accuracy of each award, or errors are fixed if the case.

·Provide assistance to the planning and execution of the awards banquet.

·Coordinate a venue, order Audio/Visual equipment for workshop, presentations and guest speakers.

·Set up silent auction tables, awards.

·Set up tables and distribute programs and giveaway items; handle registrations; solicit silent auction items; prepare attendance list.

·Produce and print nametags; coordinate script and presentation for awards banquet, theme park tickets.

·Provide invoices and receipts to those who requested them. Track down payments of those who have not paid.

·Purchase needed office supplies such as ink cartridges, nametags, magnets, vinyl badge holders, receipt book, etc.

·Make copies of programs, attendee lists, table seating, auction item sheets, etc.

·Coordinate with guest speakers for their travel arrangements, A/V equipment needs, hotel, expenses, etc.

·Coordinate scholarships with The Board.

·Attend convention; run the silent auction; prepare rooming list; notify hotel of meal selection and number of attendees.

·Review BEOs. Send donation letters and thank you letters. Create donor sheet to acknowledge donors at the event.

 

ARTICLE XI | AMENDMENTS

These Bylaws may be amended by The Board at any special or regular meeting or by electronic vote by an affirmative vote of two-thirds of those present or responding.